Vendor Negotiation as You Scale
- As your business grows, take advantage of increased order volume to negotiate better pricing with vendors.
- Regularly connect with your vendors to explore pricing adjustments and optimize cost of goods sold (COGS) as you scale.
Streamlining Supply Chain Management Across Multiple Locations- Establish standard operating procedures (SOPs) for ordering to maintain consistency across all locations.
- Set up a centralized ordering process to handle supplies across multiple locations for efficiency and cost control.
- Engage with vendors to develop simplified ordering processes, potentially involving a single point of contact (corporate rep) for all locations.
Using Corporate Reps for Centralized Ordering- Many vendors provide corporate representatives who streamline the ordering process, especially as your business expands.
- Request a corporate setup from vendors if managing orders becomes difficult across multiple locations.
- Example: Allergan’s corporate setup helps standardize orders for Botox, fillers, etc., with consistent charging and shipping protocols, reducing errors and enhancing efficiency.
Prioritizing Supply Chain Optimization- Continuously assess vendor options to secure the best deals as your business scales.
- Keep in mind: although reducing costs is valuable, focusing on generating revenue and building sales remains essential for substantial growth.
Inventory Management Across Locations- Assign one person per location (e.g., senior provider, medical director, or medical assistant) to handle inventory checks.
- Set a consistent day (e.g., every Wednesday) for inventory reviews to maintain steady stock levels.
- Use an organized inventory list that’s customized per location while covering 98% of necessary supplies to streamline ordering and avoid stockouts.
Chain of Command in Ordering- Ensure inventory checks are reported up the chain to designated personnel, like medical directors, who manage the final ordering process.
- This workflow helps maintain a reliable inventory flow, preventing last-minute supply shortages and supporting efficient clinic operations.
